Privacy Notice
Privacy Notice
1. Introduction
At Globus AI AS, we prioritize your privacy. This notice explains what personal data we collect, how we use it, and your rights.
Your personal data is processed by Globus AI AS, registered in Norway under organization number 919 664 886.
Address: Rådhusgata 6, 4306 Sandnes, Norway.
E-mail: privacy@globus.ai
We process personal data of candidates for work placements, users of our system and customers of our clients.
2. Data Collection
We collect
a. General information: name, telephone number, address, e-mail address, work schedule, employment information (temporarily employed etc.), IP address.
b. Work-related data: work history (which employees have attended which assignments), time reports (hours worked, hours scheduled), work schedules and future assignments, assignment information, salary when it is needed.
3. Data Use
We process your personal data to
a. Connect you with most relevant jobs through our SaaS product - Digital assistant for staffing agencies (who are data Controllers in this case).
b. Train our artificial intelligence and machine learning algorithms to power the development of the machine learning models to place candidates for the most suitable positions (if applicable).
Such improvements benefit each separate candidate whose data were used in any specific instance.
4. Collecting Personal Information
Personal information we process is provided to us directly by you responding to a job request in the product. We also receive personal information indirectly, from the recruitment/staffing agency you are working with. If that’s the case, a Joint Controller Agreement published on globus.ai/jca is also applicable.
5. Data Storage
Your information is securely stored in our systems on Microsoft Azure Cloud Computing Platform & Services . We keep your information as long as your information is processed by our partners- staffing agencies in their databases where we got it from. We will also erase your information from our database in a case of your request.
6. Data Sharing
We share your data with cloud computing systems
a. Operations and service maintenance: Microsoft Corporation (Microsoft Azure Cloud Computing Platform & Services), located in Netherlands and Ireland and Microsoft Corporation (Microsoft Office 365, PowerBi), located in Ireland, Netherlands, Austria, Finland
b. Database: MongoDB Inc. that provides MongoDB Atlas service, data deployment region is EU
c. Email delivery services: Twilio Inc that provides SendGrid service, data location is US
d. Globus support and help centre: Intercom Inc that provides intercom services, data location is USA
e. SMS delivery services: onlinecity.io that provides GatewayAPI services with data location in Denmark
We also will share this information with our processors who adhered to the SCCs published on globus.ai/scc that assist us in our development efforts (as those are private individuals, we will be able to provide their details upon request at privacy@globus.ai.). We ill never sell your data.
7. Law Behind Data Processing
By law we are allowed to process your personal data to pursue our legitimate interest (seeArticle 6(1)(f) of the General Data Protection Regulation 2016/679) because training of ML algorithms is inseparable from providing our services. As for the data entrusted by your staffing agency for placement purposes – we process it as a processor as per the DPA globus.ai/dpa
8. Transferring Data Outside the EEA
For the objectives outlined in Section 3 above, we may grant our developers in countries outside the European Economic Area (EEA), such as Montenegro, Kazakhstan, Armenia, and Georgia, access to your personal data. Please be aware that this is not always applicable, as access is granted according to specific roles. We use SCCs as a safeguard, as required by law, to protect your personal data in case of such transfers and made all necessary assessments. Please let us know at privacy@globus.ai if you wish to have any details about international transfer.
9. Exercising Your Rights
Where we use your Personal Data for the activities mentioned in this Privacy Notice, you may:
request further details about how we use your Personal Data, including receiving a copy of your Personal Data (‘Right of access’), request that we correct, update or erase your Personal Data (‘Right to rectification’), request that we restrict the use of your Personal Data (‘Right to restriction’), object to us using it, or that we use it for direct marketing (‘Right to object’).
Where we use your Personal Data specifically based on your consent, you also have the right to request that we transfer your Personal Data to you or a third party (‘Right to data portability’). If you wish to exercise your rights, you can contact us by sending an e-mail to privacy@globus.ai.
9. How to file a complaint
If you have any queries that cannot be clarified as a result of internal dialogue with us or you wish to file a complaint, you can contact the Norwegian Data Protection Authority at https://www.datatilsynet.no
